Last updated – 25th March 2019
Your data is obviously extremely important and it goes without saying that I will handle it responsibly!
Collection and storage of your data
When you enquire via the contact page form, email or phone, I will store your data in a GDPR compliant piece of software called Studio Ninja. All information regarding your wedding is stored here, including any further information gathered via the questionnaire upon booking confirmation. All the information collected is only obtained to ensure that I can perform my job. If you book two photographers, I will pass on telephone contact details to the second photographer.
If you make an enquiry but decide not to book me, I will send a follow up email to double check before deleting your information. Once booked, I will send you a questionnaire and contract. When these have been filled in and received, I will send you an invoice. Payment can be made online via debit/credit cards using Stripe (a GDPR compliant company) which is integrated into my client management system. I will not see any of this information, only the amount, names and reference that you enter.
Right of confirmation, access, rectification and erasure
You have the right to see what data I hold for you at any time. Please let me know If your data needs to be updated. You can also request that I completely remove any of your data.
Using your Data
I will only contact you about your wedding. I will not pass/sell your data onto other companies. Sometimes I enter competitions or write blog posts for other companies. I will ask you for permission to use your photographs before submitting. Some data (names, address) will be used when dealing with third party companies to supply wedding albums/prints. I use an amazing company called Folio albums to fulfil these extra orders and they have their own privacy policy.
It’s my job to take photographs… that’s why you’re booking me! These photographs are stored on memory cards, and backed up in camera during your wedding day. Once at my office, I transfer your photographs onto a hard drive which is remotely backed up. I will store all your original and edited photographs for one year. After a year, I will delete all unedited photos and keep the selected originals and edited photos indefinitely. This is incase you lose your photographs in the future and need further copies. Once I’ve finished processing your wedding photos, I will send them via an online gallery company called Pixieset. Your gallery will have a pin number and you can share this gallery with whoever you like. I will limit the download of the photos to registered emails of your choice. Quite a lot of the time, suppliers from your wedding will ask to see your photographs and may want to use them for their own use. I ask them to seek permission from you to use them.
If you have given me consent (opt-in via questionnaire) I will use your photographs on social media to promote my work (Instagram and Facebook) I will also update my website/blog to include a sample of photographs so potential clients can get a better feel for what a set of images look like. I will sometimes use photographs on business cards, banners and leaflets at wedding fairs. It’s not uncommon to share images taken from weddings shot years before. If you have initially given me consent to use your photographs in this way, but after a period of time decide you don’t want them shared, please get in contact to withdraw your consent.
If you have any questions, or would like further information regarding the privacy of your data, please contact me on dave@davestokesweddings.com